Privacy Policy & Terms of Service

Last updated: September 14, 2026

Privacy Policy

FormSafely is a business software-as-a-service (SaaS) product that helps organizations create, share, and manage workplace-safety and compliance forms online. This Privacy Policy explains how we collect, use, store, and protect information when you use FormSafely (the “Service”), including our website at formsafely.com and the online form builder.

1. Who we are

FormSafely (“we,” “us,” or “our”) provides online forms and related tools for workplace safety and compliance. For privacy questions, contact us at hello@formsafely.com.

2. Where your data is hosted

Customer data in FormSafely is hosted on Amazon Web Services (AWS) in the United States. Data you submit through the Service is stored on AWS infrastructure located in the United States. We rely on AWS’s industry-standard physical and environmental controls for that infrastructure.

3. Information we collect

Depending on how you use FormSafely, we may collect:

• Account information — such as name, email address, organization name, and login credentials when you create or manage an account.
• Form content and submissions — form designs, field data, responses, signatures, photos, files, and related metadata that you or your users enter into the Service.
• Usage and technical data — such as browser type, device information, approximate location derived from IP address, pages viewed, feature usage, and diagnostic logs used for analytics, security, and performance.
• Support communications — messages you send us (for example by email) when you request help or provide feedback.

4. How we use information

We use information to:

• Provide, operate, and maintain the Service
• Authenticate users and secure accounts
• Respond to support requests and communicate about the Service
• Monitor reliability, prevent abuse, and improve product quality
• Comply with applicable law and enforce our Terms of Service

We do not sell personal data to third parties.

5. Customer controls and retention

Customers control the content of forms and submissions they collect through FormSafely. You are responsible for ensuring you have a lawful basis to collect and process information from your end users (for example, employees or contractors filling out your forms).

We retain account and service data for as long as needed to provide the Service and for legitimate business purposes (such as backups, security, and legal compliance). When you delete content or close an account, we will delete or de-identify associated data within a reasonable period, subject to backup retention and legal obligations.

6. Sharing and subprocessors

We may share information with trusted service providers that help us run FormSafely, such as:

• Cloud hosting — Amazon Web Services (AWS) in the United States
• Email and transactional messaging — providers used to send account, notification, or support-related email, when those features are enabled
• Analytics — tools that help us understand product usage (for example, website analytics)

These providers process data only to perform services for us and are expected to protect it appropriately. We may also disclose information if required by law, to protect rights and safety, or in connection with a business transfer (such as a merger or acquisition).

7. Security

We use industry-standard practices designed to protect customer data, including encrypted connections (HTTPS/TLS) where applicable, access controls, and hosting on AWS infrastructure in the United States. No method of transmission or storage is completely secure; we continuously work to protect the Service, but we cannot guarantee absolute security.

8. Cookies and similar technologies

We and our analytics providers may use cookies or similar technologies to operate the site, remember preferences, and measure usage. You can control cookies through your browser settings; disabling some cookies may affect how the Service works.

9. Children’s privacy

FormSafely is intended for business use by adults. We do not knowingly collect personal information from children under 13. If you believe a child has provided us information, contact us and we will take appropriate steps to delete it.

10. Changes to this policy

We may update this Privacy Policy from time to time. We will post the revised version on this page and update the “Last updated” date. Continued use of the Service after changes become effective constitutes acceptance of the updated policy.

11. Contact

Questions about privacy or this policy: hello@formsafely.com.

Terms of Service

These Terms of Service (“Terms”) govern your access to and use of FormSafely. By creating an account or using the Service, you agree to these Terms.

1. The Service

FormSafely provides online tools to design, publish, share, and manage workplace-safety and related forms. Features may evolve over time as we improve the product. We may modify, suspend, or discontinue parts of the Service with reasonable notice when practicable.

2. Accounts and responsibility

You are responsible for maintaining the confidentiality of your account credentials and for activity under your account. You must provide accurate registration information and notify us promptly of unauthorized use. If you use FormSafely on behalf of an organization, you represent that you have authority to bind that organization to these Terms.

3. Acceptable use

You agree not to:

• Use the Service for unlawful, harmful, or fraudulent purposes
• Upload malware or attempt to disrupt or reverse-engineer the Service
• Interfere with other customers’ use of the Service
• Collect or process sensitive personal data in violation of applicable law
• Resell or misuse the Service in a way that violates these Terms

We may suspend or terminate access for violations of these Terms or for activity that threatens the Service or other users.

4. Your content

You retain ownership of forms and data you submit to FormSafely (“Customer Content”). You grant us a limited license to host, process, and display Customer Content solely to provide and improve the Service. You are responsible for Customer Content and for obtaining any consents required from people who fill out your forms.

5. Availability and “as available”

We strive to keep FormSafely reliable and available, but the Service is provided on an “as available” basis. We do not warrant uninterrupted or error-free operation. Scheduled maintenance, third-party outages (including cloud provider incidents), and force majeure events may affect availability.

6. Disclaimer of warranties

TO THE MAXIMUM EXTENT PERMITTED BY LAW, FORMSAFELY AND ITS SUPPLIERS PROVIDE THE SERVICE “AS IS” AND “AS AVAILABLE,” WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. FormSafely is a software tool; it does not replace professional safety, legal, or compliance advice.

7. Limitation of liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, FORMSAFELY AND ITS AFFILIATES WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF PROFITS, DATA, OR BUSINESS OPPORTUNITY, ARISING FROM YOUR USE OF THE SERVICE. OUR TOTAL LIABILITY FOR ANY CLAIM ARISING OUT OF OR RELATING TO THE SERVICE WILL NOT EXCEED THE AMOUNTS YOU PAID US FOR THE SERVICE IN THE TWELVE (12) MONTHS BEFORE THE CLAIM (OR, IF YOU HAVE NOT PAID, ONE HUNDRED U.S. DOLLARS).

8. Indemnification

You agree to defend and indemnify FormSafely against claims arising from your Customer Content, your use of the Service, or your violation of these Terms or applicable law.

9. Changes to the Terms

We may update these Terms by posting a revised version on this page. Continued use of the Service after the effective date of changes constitutes acceptance. If you do not agree, you must stop using the Service.

10. Governing law

These Terms are governed by the laws of the United States, without regard to conflict-of-law principles. Any disputes will be resolved in courts located in the United States, unless applicable law requires otherwise.

11. Contact

For questions about these Terms: hello@formsafely.com.